Chapter Newsletters

Keeping Alumni Connected

Chapter newsletters, as we know them today, began in earnest around 1920 and have continued to play an important role in keeping alumni connected to Pi Kappa Phi and to the friends they’ve found through the Fraternity for many decades. Arguably, there has been no greater outreach tool that student chapters and alumni organizations have employed than the periodic publication of a newsletter.

Today, the Chapter Newsletter Program is a critical part of our efforts to support local alumni organizations. National Headquarters staff partners with alumni chapters or housing corporations and undergraduate chapters to develop and distribute newsletters.

If you are interested in participating in this program, please contact our communications team.

Chapter Newsletter Process

Putting together a chapter newsletter is a four-step process: 

  1. The chapter provides content. 
  2. National Headquarters staff reviews and organizes the content and designs the newsletter. 
  3. A designed newsletter is shared with the chapter for review.  
  4. A final newsletter is distributed on the chapter’s behalf.

Timeline

It’s recommended that chapters work on gathering newsletter content throughout the year, leading up to design and distribution.  

Once the chapter has submitted all content, it takes approximately one month to review the content and design the newsletter. If a chapter decides to print and mail copies of their newsletter, note that an additional two weeks is needed.

  • It is best practice for a chapter to focus on providing content and let the team at National Headquarters handle the layout and design of the newsletter.
  • Printing/mailing: If an alumni organization chooses to mail newsletters to some or all alumni members, this adds about two weeks to the process. Please note that the cost for mailing and printing the newsletter will be billed to the alumni or undergraduate chapter.
  • Content edits: the National Headquarters staff will edit written content for punctuation, grammar, clarity, etc., in addition to ensuring that Pi Kappa Phi style and brand guidelines are met and that the chapter and Fraternity are represented well.

Contact us for support with your chapter newsletter.

For a detailed guide on alumni newsletters, click here for examples, content ideas and best practices.

See archived newsletters from many of Pi Kappa Phi’s chapters here.

If you have copies of previous newsletters, or newsletters your chapter has published recently, we want to feature them in our digital archives! Please email us copies so that your chapter’s work will be included.