Pi Kapp College for Chapter Officers

As Pi Kappa Phi’s officer training institute, Pi Kapp College for Chapter Officers prepares newly elected, re-elected officers and key committee chairmen for their roles as leaders of their chapter.

Pi Kapp College for Chapter Officers 2025

Pi Kappa Phi's annual executive council training, Pi Kapp College for Chapter Officers, will be held in person in January. If you have questions, please contact the events team.

Pi Kapp College for Chapter Officers 2025 Details

Pi Kappa Phi’s annual conference for chapter leadership, Pi Kapp College for Chapter Officers, will be held on the following dates: 

Pittsburgh, Pennsylvania | January 10-12, 2025 | Hyatt Regency Pittsburgh International Airport

Birmingham, Alabama | January 10-12, 2025 | Hyatt Regency Wynfrey Hotel

Dallas, Texas | January 17-19, 2025 | Hyatt Regency DFW International Airport

CITY ASSIGNMENTS

Click here to view your city assignments.

COST

Chapters will be billed $2,600 for Pi Kapp College for Chapter Officers. This price includes:

  • Two hotel rooms per chapter; chapter members will be lodged four people per room
  • Five meals; dinner on Friday. breakfast, lunch and dinner on Saturday and breakfast on Sunday
  • Brand new curriculum tailored to your needs in your position and as a leader of your chapter

Mandatory delegates to attend are archon, vice archon, treasurer, warden, chaplain, risk management chairman, philanthropy chairman and standards board chairman.

Extra delegates (outside of the required eight) are welcome to attend at an additional cost of $600 for one and $900 for two and may register for any officer track offered (three extra delegates costs $1,200 and four costs $1,500). This cost is inclusive of additional room(s) to accommodate lodging, five meals and services rendered per student. 

Your chapter’s officer listing must be updated via Chapter Gateway by December 1, 2024, and the deadline to pay for Pi Kapp College for Chapter Officers is December 10, 2024. All payments made after this date will be considered late, and an additional fee of $100 will be due. 

All training will be conducted through a series of online modules and in-person education sessions at one of the three cities above. 

ARRIVAL & DEPARTURE

Students should plan to arrive on Friday afternoon by 4 p.m.; check-in will be open beginning at 2 p.m. Programming will conclude around 11:45 a.m. and students will be able to depart the hotel on Sunday after 12 p.m. 

Students should not book flights departing before 2 p.m. 

ONLINE MODULES

All executive officers (including secretary and historian) will complete position-specific and general officer online modules. Modules will highlight key responsibilities, helpful resources and essential position elements via interactive content. The modules can be accessed through the Pi Kapp Hub on the Virtual Journey and completion will be tracked. You should set aside at least 90 minutes to complete all assigned modules. Modules will be available to officers assigned in Chapter Gateway, beginning on November 15, 2025, and must be completed by January 1, 2025 (or by January 31, 2025, for the secretary and historian). 

POSITION-SPECIFIC SESSIONS

The following positions will be required to complete position-specific in-person sessions at Pi Kapp College for Chapter Officers: archon, vice archon, treasurer, warden, chaplain, risk management chairman, philanthropy chairman and standards board chairman. Sessions are designed to review components of your role, dive deeper into your vital responsibilities and provide opportunities to engage with real-life scenarios.

ATTENDANCE

Attendance will be taken for each portion of the training for all officers. Below is an outline of the attendance expectations:

  • All officers attending Pi Kapp College are required to complete their modules by January 1, 2025. Those who have not done so will not be allowed to check in until they are completed.
  • Secretary and historian need to complete their modules by January 31, 2025, at 11:59 P.M. ET. Failure to do so will result in a $100 fine and possible removal from office.
  • 100% completion/attendance of all training components (online and in-person) related to Pi Kapp College for Chapter Officers will count towards the insurance rebate for the chapter for the upcoming year.
  • Failure to communicate any registration substitutions, without a valid explanation to your chapter’s director of chapter services, will result in a $100 chapter fine per substitution.

TRAVEL EXPECTATIONS

Each chapter is responsible for its own travel expenses, and the archon should coordinate the entire delegation’s travel plans to ensure everyone arrives and departs on time. If you are flying, all flights should be booked at least three weeks in advance of the conference. 

If you are driving, parking will be available at the hotel. For those traveling by rental car, the Fraternity strongly encourages the purchase of Supplemental Liability Insurance (SLI) and a Loss Damage Waiver (LDW)/Collision Damage Waiver (CDW) from the rental car company. This protection will add approximately $20 to $25 per day to the cost of the rental car but will protect the driver and the Fraternity from injury or damage claims. 

Additional travel information will be available as the conference approaches. 

ACCOMMODATIONS & MEALS

Lodging in the conference hotel is included in your registration fee. Each delegate shares a room with three other delegates from his chapter. Every delegate must stay on-site, even if your chapter is local to the area. 

Dinner on Friday, breakfast, lunch and dinner on Saturday and breakfast on Sunday are provided as part of the chapter’s registration fee. All other meals are at your expense. 

CONFERENCE ATTIRE

The conference attire is business casual (i.e., flat front pants and a polo, or blazer, button up, slacks and closed toe shoes). The Awards Banquet is business professional; suit and tie with dress shoes is appropriate. Please feel free to travel in comfortable clothes and change when you arrive at the hotel. 

STAFF CONTACT INFORMATION

For more questions regarding Pi Kapp College for Chapter Officers, please contact the events team at events@pikapp.org. 

For billing questions, please contact your director of chapter services.